New Business Intake. Lateral Hires. The Right Way.

New Business Intake is at the heart of every law firm. It must be expedient to begin billable work quickly, and yet thorough enough to properly vet any proposed new business.  Add to this the complexity of bringing on lateral hires, and the result is a mission-critical, intricate process that requires numerous steps, reviews and approvals that span multiple personnel, information repositories, firm systems and applications in multiple office locations.

Compliguard Flow is a next generation workflow application designed from the ground up to automate new business inception and lateral hire intake processes throughout every stage of the new business review and approval process.

Compliguard Flow is built as a set of law-firm specific templates that extend the capabilities of Microsoft Windows Workflow Foundation. The application’s unique template-based approach allows it to be easily tailored to the specific needs of the firm.

Compliguard Flow provides the industry’s most comprehensive set of new business inception and lateral hire workflow templates and out of the box integration with all leading law firms’ systems and applications including CRM, document and records management, time and billing, docketing and financial systems. This, in conjunction with best practices and industry-leading subject matter expertise, reduces the implementation time significantly and delivers low TCO.

• Advantages
• Comprehensive New Business & Lateral Hire Intake Platform — Complete workflow solution tailored specifically to address new business and lateral hire process requirements at law firms
• Out of the Box Forms, Workflows and Reports — Ready to use as is, or can be used as a starting point to suit the firm’s specific needs, Compliguard Flow comes fully equipped with an extensive set of templates to kick-start the firm’s implementation
• Visual Workflow Designer — Microsoft Visio based graphical workflow design environment allows business analysts to design and maintain workflows faster, easier and with no IT involvement
• Visual Forms Design — Drag and drop form design environment speeds up development and reduces testing cycles

• Business Logic & Application Specific Features
• Efficient, easy and monitored communication across user groups
• Ability to track the progress of pending client/matter forms
• Ability to delegate tasks
• Quick access to existing client/matter information
• Ability to re-use existing details or previous forms as a template
• Single key entry and change tracking
• Unlimited notifications at any step of the workflow
• Ability to initiate creation of enterprise matter workspaces, folders and information barriers as early as possible in the process
• Native Exchange integration for e-mail based approvals
• Full support for the mobile lawyer with approvals from the BlackBerry
• Changes to business process, conditions or client/matter form can be implemented in-house

• Lateral Hire Specific Functionality
• Confidentiality — Enables law firms and lateral prospects to share necessary information for evaluating the business opportunity in a secure environment
• Risk Mitigation — Documents every step in the conflict clearing process and intake processes, including waiver and engagement letters
• Adaptability — Allows firms to modify forms, routing and other intake-related protocols as business needs change
• Thorough Evaluation — Provides a mechanism for in-depth information gathering, reporting and analysis prior to accepting new laterals
• Profitability — Helps speed the lateral hire conflicts clearing and intake processes so that billable work can begin faster
• Transitioning — Populates other firm systems (e.g. ethical walls, document management, records management) integral to intake

• Technology
• Microsoft technology stack
• .NET Framework
• Windows Workflow Foundation at its core, with application-specific extensions
• ASP.NET
• Leverages SQL Server 2005 or 2008 as its database
• Zero desktop footprint (supports IE6 and later)
• Centralized, browser-based administration
• Service Oriented Architecture (SOA)
• Out of the box integration with leading financial, CRM, DM, time and billing systems
• Published Web Services APIs for easy integration with bespoke systems and applications